Minutes of the HW Homeowners Association Board of Directors Meeting
Time and place
In attendance
Regrets
The meeting opened at
Agenda Items
The HW Board met with Community Relations Manager, Glen Davis, for clarification of specific issues. Comments of the meeting with Glenn are summarized.
Prioritization of the remediation schedule is determined by the class action lawsuit and has not yet been finalized. A new community manager may be assigned to HW when remediation resumes. Chad Morton will continue to work with homeowners who have already begun remediation.
Subcontractors are to abide by the policies and procedures established by Beazer and have been tasked with the responsibility for policing themselves in terms of quality of work. The main focus of the Community Manager is to keep the subcontractors on schedule and maintain communication with the homeowner. It is evident that there are numerous homeowners in our neighborhood that were, and currently are, in the remediation process without the formal guidelines imposed by the class action and have had to police the quality of work within their own properties. There was no specific discussion as to how this would change except that the quality of the subs. is a continued process of evaluation and improvement.
Comments were made regarding homeowners resolving issues through different levels of communication, lack of consistency in what the remediation process consisted of per household and general lack of communication. It was discussed that homeowners have no documentation or communication of completion of inspections required by code. It was discussed that written documentation would provide the homeowner with needed reassurance that up to these critical points in remediation, policy and procedure and codes were being followed, hopefully reducing incidents and amount of work that needed to be redone. Glenn agreed that providing documentation of inspections would benefit the homeowner and will look into it.
A quarterly communication newsletter issued by Glenn is being considered for keeping homeowners informed. Subcontractors are required to have their own liability insurance as a condition of hire and are do not fall under homeowner policies.
The subcontractor high turn over rate has been due to contracted subs not following the policies and procedures as well as issues of timeliness and quality. This contributes to inconsistencies in what each homeowner experiences. The subcontractors are to follow the policies as outlined by Beazer. The process was stated to be an ongoing process of evaluation and improvement.
Work such as painting and landscaping that was put on hold in the fall due to weather will resume as soon as weather permits. There is a list of homeowners that have completion work for Spring. Our neighborhood common areas that were damaged will also be addressed when landscaping resumes.
Glenn has been educating real estate agents about the remediation process and this will continue to be a priority. Homes have been listed both in HW and Brittany Chase.The two homes that were sold as buyback homes in Brittany Chase were sold at a 16% and 12.5% appreciation levels. The release of homes for sale in Brittany Chase is being controlled to maintain market values.
Homes that have brick that is no longer available will not automatically be “full drops” . Masonry Cosmetics, Inc. has been enlisted to color match brickwork with original bricking. Website is http://www.masonrycosmetics.com/aboutus.htm.
Glenn Davis was thanked for attending the meeting and continues to be open to homeowners to address concerns regarding the community.
Mailbox Replacement
Tom Meade has contact information for mailbox replacement and this will be available on the Website.
Street Signs
Glenn Davis submitted a check to Huntington Woods for $2,000 for the cost of upgrading the street signage. The street signs have been delivered and will be up when weather permits. Board members Tim, Tom and Mike volunteered to appropriate the equipment and provide the labor.
Newsletter
Landscaping
Next Meeting
The possibility of inviting Mr. Shevitz to attend a future meeting was discussed.
The next meeting will be on May 3rd
at the Tabors, 1166 Winter Wood at
The meeting closed at